§1 Association name
§1 Ofelia
§2 Registered address of the association
§2 Ofelia is part of the Southern Denmark region with residence in Kolding.
§3 Purpose of the association
3.1 Ofelia is a voluntary, non-profit association that supports the event Oriental Festival Denmark.
3.2 The purpose of the association is to create a safe, warm and welcoming community around oriental dance. Here the diversity within oriental dance is celebrated, both when it comes to style and level. Both the new dancer and the top professional are welcome.
3.3 The association wishes to promote oriental dance in Denmark, including spreading knowledge of and creating opportunities for immersion and practice.
3.4 The purpose comes to life through participation in and holding of events, including e.g. festivals, shows and workshops where it is possible to invite guest lecturers.
3.5 The purpose of the association is to develop the members' desire to participate in, get involved and take responsibility for the association.
§4 Membership
4.1 Anyone who is in favor of the association's purpose can become a member. You are a member of the association when the membership is registered.
4.2 Membership of the association requires payment of a subscription. The amount is determined by the board.
4.3 The quota period runs from 1 September to 31 August, both days inclusive. For registrations after 1 September, the membership is valid until the following 31 August, however, if you register after 31 May, the membership is valid until 31 August of the following year (ie up to 15 months).
4.4 The membership supports Ofelia's activities, can give a discount at association events, and gives the right to vote at the general assembly.
4.5 If the membership is not renewed at the end of the subscription period, you will be automatically deregistered, cf. §4.3.
4.6 All participation in the association's activities and events takes place at your own risk.
4.7 The board can exclude a member who works against the association. The excluded member can demand in writing that the exclusion be tested at the next general meeting.
§5 Subscription
5.1 The quota amount is determined by the board, as well as the method of collection.
5.2 There is no right of cancellation and no money is refunded for teams or waiting lists.
§6 The General Assembly
6.1 The general assembly is the association's highest authority.
6.2 The general assembly is convened via e-mail to all members and/or postings on the association's website/Facebook page with at least one month's notice. The notice must contain a provisional agenda and the association's audited accounts. The general meeting is held once a year and before the end of June.
6.3 Proposals for the agenda are sent to the board no later than 14 days before and the members must be aware of the final agenda no later than 8 days before.
6.4 The right to vote in the association: All members who have reached the age of 15 have the right to vote. Parents of children under the age of 15 have one vote per child – however, no member has more than one vote.
6.5 Anyone over the age of 15 can be elected to the board - however, the person in charge and treasurer must be over 18.
6.6 All decisions are adopted by a simple majority - however changes to the articles of association must be decided by a 2/3 majority. All votes are decided by a show of hands. However, there must be a written vote if the conductor decides so or 3 members at the general meeting so wish, as well as in all match elections.
6.7 The agenda of the general assembly:
1. Election of conductor and vote counters
2. The board's report
3. Presentation of accounts for approval
4. Proposals received
5. Presentation of action plan and budget
6. Election of the board and alternate
7. Election of auditor
8. Open table
6.8 The board is responsible for taking notes of the meeting.
6.9 The board can decide that the general assembly will be conducted in whole or in part digitally, if conditions make it impossible to conduct the general assembly as a physical meeting.
§7 Extraordinary General Assembly
7.1 A majority of the board can call an extraordinary general ssembly, and the board must call an extraordinary general assembly when at least 20% of the members so wish. The wish to do so must be expressed as a written request to the board.
7.2 The convening of the extraordinary general assembly must take place no later than 14 days after receipt of the request. The final agenda is sent with the notice. Notification as at the ordinary general assembly.
§8 The Board
8.1 The board is responsible for the day-to-day management of the association between the annual general assemblies. The board manages the association in accordance with the articles of association and decisions made by the general assembly.
8.2 Members of the board: The board consists of 2-3 members who, after the general meeting, distribute the posts between them, with at least one front-person and a cashier.
8.3 The board is elected for 2 years and can be re-elected.
8.4 An alternate to the board is elected each year. If a board member leaves the board during the election period, the alternate takes his/her place and the board redistributes the posts between them.
8.5 The board is competent to make decisions when at least half of the board's members are present.
8.6 The board prepares an agreement document for its internal cooperation and can set up working groups as necessary.
§9 Accounting/finance
9.1 The accounting year follows the quota period (the accounting period is 1/9-31/8).
9.2 The accounts are kept by the cashier and must contain an overview of income and expenses as well as a status. The board is responsible for preparing the accounts.
9.3 The accounts are presented to the board on an ongoing basis and are inspected and audited by the auditor elected by the general assembly.
§10 Right of disposition
10.1 It is the front-person or the cashier who has the right to enter into agreements on behalf of the association. The board can give a committee or a person power of attorney to make dispositions on behalf of the association.
10.2 The purchase, mortgaging or sale of real estate, as well as taking out loans or credit in financial institutions, however, requires the consent and signature of the entire board of directors.
10.3 The association's members are not personally liable for the obligations incumbent on the association.
§11 Amendments to the Articles of Association
§11 Amendments to the articles of association can be adopted at an ordinary or extraordinary general assembly when the proposal has been submitted on time and at least 2/3 of the voting rights present vote for the proposal.
§12 Dissolution of the association
12.1 The association can be dissolved at an extraordinary general assembly, where at least half of the association's members are present. At least 3/4 of the votes cast are required for the proposal to be adopted. If the necessary majority of 3/4 for a dissolution is achieved, but with less than half of the members present, another extraordinary general meeting is called, where the decision to dissolve the association can be adopted with 3/4 of the votes cast, regardless of the number of attendees.
12.2 In the event of dissolution, the association's assets must be used in accordance with the purpose set out in §3, or transferred to non-profit purposes whose purpose is to support oriental dance in Denmark. The decision on the specific use or transfer of the assets is made by the dissolving general meeting.
§13 Approval
Approved at the founding general meeting on [22] [August] [2022]